Internet and Cloud-based Archive/Storage Tools


Box is a fairly user-friendly cloud-based file storage system. Box is able to handle sophisticated file sharing and collaborative efforts, but is still simple enough for even less-experienced users to be able to back-up their files. After creating a free account, users are given 10 GB of storage. Additional storage can be purchased for a monthly fee.


Dropbox is a cloud-based file sharing and storage system. It is user-friendly and can be accessed across multiple devices, including smart phones. Novice users take advantage of the drag-and-drop feature to add files easily. Users get 2 GB of free storage, with the option to purchase additional storage for a fee.


Flickr is a web-based platform designed for users to easily edit, share, store, and organize photos. Creating a free account gives users 1,000 GB of storage. Its automated features and easy-to-use design will get even novice users saving and sharing their images in no time. Flickr’s ability to link with social media accounts and its ability to work across devices makes it even more accessible.

Google Docs

Google Docs mimics Microsoft’s Word, Excel, and PowerPoint, but are free to use and are accessible on practically any internet-connected device. Users can create their documents in Google Docs, or can upload already existing documents. Novice users can take advantage of the simple drag-and-drop feature to add files, while advanced users can take advantage of its collaborative abilities.

Google Drive

Google Drive allows users to store any file and access it remotely from practically any internet connected device. Users are able to share files with others, ideal for sharing ideas, images, and promoting collaboration. After creating a free account, users are given 15 GB of free storage. Additional storage may be purchased for a monthly fee.

Google Photos

Similar to the other Google storage services, Google Photos is a free system that allows users to save, organize, access, and share their digital photographs and videos. The built in assistant helps users create private or shared albums, collages, and animations. This is by far one of the easiest to use options available. With a free account, users are able to store an unlimited number of photos and videos at a “high quality.” Saving files at their original quality uses part of the 15 GB of free storage in Google Drive.


Instagram is a free photo and video sharing service and app. It integrates with other social media sites, such as Facebook, making it easy to share images with others. The organizational abilities are somewhat limited, and it is often used more for its social media aspects than for backing up image files. However, it does give users the ability to store their files and access them later from practically any internet connected device.


YouTube is a video sharing service that allows users to create, view, and share their own videos. While even novice users can easily view videos on YouTube, it is best suited to intermediate or advanced users if being used as a video archive. Users must create a channel and follow community and copyright guidelines to use this service.